Quick answer
A strata compliance calendar template lists each recurring obligation — essential services checks, insurance renewal, fire safety statements and similar items — with its due date, the person responsible, and its current status. Requirements vary by state and building type, so check with your regulator or manager for exactly what applies to your scheme.
Committees and strata managers who need a single, dated view of recurring compliance obligations across a scheme, rather than relying on memory or scattered reminders.
The template
Select the text below and copy it into your own document, or print this page.
STRATA COMPLIANCE CALENDAR Scheme / plan number: ____ Scheme name / address: ____ Calendar last reviewed: ____ Reviewed by: ____ Note: Requirements and frequencies vary by state and building type. Confirm exact obligations with your state's regulator, fire safety provider or strata manager before relying on this calendar. ESSENTIAL SERVICES AND SAFETY CHECKS Item: ____ Frequency: ____ Last completed: ____ Next due: ____ Responsible: ____ Item: ____ Frequency: ____ Last completed: ____ Next due: ____ Responsible: ____ Item: ____ Frequency: ____ Last completed: ____ Next due: ____ Responsible: ____ INSURANCE Building insurance renewal date: ____ Public liability renewal date: ____ Office bearers / committee liability renewal date: ____ Certificate of currency location: ____ STATUTORY STATEMENTS AND LODGEMENTS Statement / lodgement: ____ Due date: ____ Responsible: ____ Statement / lodgement: ____ Due date: ____ Responsible: ____ MEETING-RELATED OBLIGATIONS AGM due by: ____ Last AGM held: ____ Notice period required: check state legislation CONTRACTS AND AGREEMENTS Contract: ____ Expiry / renewal date: ____ Responsible: ____ Contract: ____ Expiry / renewal date: ____ Responsible: ____ REVIEW SCHEDULE Next full calendar review date: ____ Reviewed by: ____
How to fill it in
Scheme details
Record which scheme the calendar applies to and when it was last reviewed, so it's clear the list is current.
- Scheme / plan number: ____
- Scheme name / address: ____
- Calendar last reviewed: ____
- Reviewed by: ____
Essential services and safety checks
List each recurring safety or essential services check that applies to the building. Confirm exact requirements and frequency with your state's regulator or your fire safety / essential services provider, since these vary by building type and state.
- Item: ____ — Frequency: ____ — Last completed: ____ — Next due: ____ — Responsible: ____
- Item: ____ — Frequency: ____ — Last completed: ____ — Next due: ____ — Responsible: ____
- Item: ____ — Frequency: ____ — Last completed: ____ — Next due: ____ — Responsible: ____
Insurance
Track renewal dates and certificate of currency records so cover never lapses unnoticed.
- Building insurance renewal date: ____
- Public liability renewal date: ____
- Office bearers / committee liability renewal date: ____
- Certificate of currency location: ____
Statutory statements and lodgements
Some states require periodic statements or lodgements to a regulator. Check what applies in your state and record it here rather than assuming it's the same everywhere.
- Statement / lodgement: ____ — Due date: ____ — Responsible: ____
- Statement / lodgement: ____ — Due date: ____ — Responsible: ____
Meeting-related obligations
Note recurring meeting deadlines, such as the annual general meeting window, alongside other compliance dates so they're visible in the same place.
- AGM due by: ____
- Last AGM held: ____
- Notice period required: check state legislation
Review schedule
Set a recurring date to review the whole calendar, since requirements and due dates can change as contracts, buildings or legislation change.
- Next full calendar review date: ____
- Reviewed by: ____
Why a compliance calendar is worth keeping
Strata schemes carry a mix of recurring obligations — essential services checks, insurance renewals, statutory statements — and most of them are easy to miss simply because they only come around once a year or less. A compliance calendar puts every recurring due date in one place, so nothing depends on someone remembering it from twelve months ago.
Requirements vary by state and building
There's no single list of compliance items that applies identically to every strata scheme in Australia. What's required depends on your state's legislation, your local council, and features of the building itself — a scheme with a lift or fire sprinkler system will have obligations that a smaller scheme doesn't. Always confirm the specific requirements and frequencies that apply to your building with your state's regulator, your fire safety provider, or your strata manager, rather than copying a list from another scheme.
Separate the due date from the reminder date
A compliance item due on a specific date needs action well before that date — booking a contractor, gathering paperwork, getting committee sign-off if spending is involved. Build in a lead time for each item rather than setting a reminder for the due date itself, when it may already be too late to act.
Assign responsibility, not just a date
A due date without an owner tends to drift. For each item, record who is responsible for making sure it happens — a committee member, the strata manager, or a specific contractor — so there's no ambiguity about whose job it is when the date approaches.
Keep the supporting evidence close to the date
A due date on its own doesn't prove anything happened. Wherever a compliance item produces a certificate, report or statement, record where that document is stored so it can be found quickly if it's ever needed — for an insurance claim, a sale, or a query from an owner.
Insurance deserves its own attention
Insurance renewal dates are one of the most consequential items on any compliance calendar, since a lapse in cover can have serious consequences. Track the renewal date for each policy separately, along with where the current certificate of currency is held, rather than treating insurance as a single generic line item.
Review the calendar itself periodically
Legislation changes, buildings change, and contracts change — a compliance calendar that was accurate two years ago may no longer be complete. Set a recurring review, at least annually, to check whether new obligations have appeared or old ones no longer apply.
How Flex Strata helps
Flex Strata's compliance register tracks recurring obligations with due dates, responsible owners and linked documents in one place, and surfaces upcoming items before they're due rather than after they've lapsed — so the calendar stays current without relying on a spreadsheet someone has to remember to update.
Doing this in Flex Strata
Flex Strata's compliance register holds recurring obligations with due dates, responsible owners and linked documents, and surfaces items coming up before they're due — so the calendar updates itself as work is completed rather than relying on a static spreadsheet.
Common follow-up questions
Related answers
Cite this page
Flex Strata (2026). Strata Compliance Calendar Template. Flex Strata by Strata Pages. https://app.flexstrata.com.au/templates/strata-compliance-calendar-template
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